CPHIA EMBARGO POLICY
This embargo policy aims to protect the scientific integrity of the research, abstracts and knowledge that will be presented at the first international Conference on Public Health in Africa (CPHIA 2021) and applies to all formats of release, including on social media (e.g., Twitter, Instagram, Facebook) and electronic publications like news websites and blogs.
All meeting attendees, members of the press, institutions, organizations, universities and all other individuals attending the virtual conference are required to abide by this embargo policy. Failure to honour this policy may result in misinformation regarding the presentation or details of the conference.
Specifics on the embargo policy for different types of information is detailed below. CPHIA requests that all conference participants, and media covering the virtual event, familiarize themselves with these embargo policies.
Specific Embargo Guidelines
For Presenters:
- Authors may publish the fact that their abstract has been selected for inclusion in the CPHIA 2021 programme, but may not publish the details of the study before the embargo lifts.
- Embargo violations by conference presenters may result in the removal of the abstract in question from the conference programme.
- Please direct any questions or concerns about the conference embargo policy for presenters to the CPHIA organisers at MachingaidzeS@africa-union.org.
For Oral Abstract Presentations:
- Embargoes on studies presented as part of Oral Abstract sessions lift at the conclusion of the presentation. For example, if a study is presented from 1:05 PM to 1:15 PM, as part of a session that begins at 1:00 PM and ends at 2:30 PM, the embargo on that study lifts at 1:15 PM.
For Abstract Posters:
- The virtual poster hall is opened from 13 December 2021, after which time all embargoes on the posters will be lifted. Journalists may contact authors for media starting after this time.
Social Media:
- No public dissemination of research information from the conference is permitted prior to the lifting of the conference embargo. CPHIA embargo policies apply to any public dissemination of research information presented at the conference, including electronic publications (e.g., blogs) or social media (e.g., Twitter, Instagram, Facebook).
Embargo Policy for the Press:
- Journalists who receive embargoed information related to studies to be presented at CPHIA 2021 should not publish that information before the conference embargo is lifted as per this policy, regardless of the source or format of the information. This includes presentations, abstracts, etc.
- This embargo policy does not prevent conversations between conference moderators, abstract presenters or conference discussants and journalists in advance of their presentations or participation.
- The embargo on all abstract and study presentations lifts at the start time of the abstract or study presentations sessions in which the oral abstract or study is featured.
- This embargo policy does prevent any media publication, including social media publication, of information about the study or results of conversations with authors before the embargo lift.
- A violation of the embargo policy by a reporter will lead to one or more of the following measures:
- Immediate suspension of the reporter’s media conference credentials
- Immediate barring of the reporter from accessing the virtual conference
- Removal of the reporter’s name from the Africa CDC media distribution list for a year
- If you have questions, please contact the CPHIA 2021 Communications team:
Nekerwon Gweh
Communication & Media Engagement, Africa CDC
GwehN@africa-union.org
Thomas Joly Ngbonga
Communications and Web Office
ZindotealaS@africa-union.org
Ouma Onyango
Senior Program Associate, Global Health Strategies
oonyango@globalhealthstrategies.com
